Curious about starting a career as a security officer? A key step in many states is obtaining a guard card — a credential that ensures you meet the professional standards for the role.

Read on to learn:

• What is a guard card, exactly?
• Why are guard cards so important?
• Which states require candidates to obtain a guard card?
• How can you get a guard card?
• What are the costs and renewal requirements?

Let's start by answering that fundamental question.

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What is a guard card?

A guard card is a license that allows someone to work as a security officer. It's an official credential that shows they've completed the required training and background checks to do the job. 

These requirements can differ slightly from state to state, but the main goal is always the same. Guard cards help establish a standard of professionalism in the security industry. 

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Why are guard cards important?

A guard card assures employers and the public that they've met specific qualifications. This could include things like understanding legal boundaries, de-escalation techniques, and how to respond in emergencies.

In many places, having a guard card is a legal must-have for security guards. Working without one can lead to fines or even more serious legal trouble. Guard cards are also vital for safety. Proper training helps security guards handle difficult situations, making everyone safer.

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Types of guard cards by state

It's important to remember that guard card requirements can vary quite a bit from state to state. Let's take a closer look at a few examples.

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California

The Golden State has its own specific set of rules when it comes to guard cards. Here's the rundown:

• Licensing: In California, security guards need to obtain a Security Guard Registration Card from the Bureau of Security and Investigative Services (BSIS).
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• Training: Before they can even apply for their guard card, candidates need to complete a 40-hour training course, which includes topics like law, ethics, and observation techniques. They’ll also need to pass a background check and fingerprinting.
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• Firearms: If they want to carry a firearm as a security guard in California, there are additional requirements, including an 8-hour firearms course and a range qualification.

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Florida

What is a guard card in Florida? It’s officially known as a Class "D" Security Guard License, and the Department of Agriculture and Consumer Services issues it.

• Licensing: To get your license, candidates need to meet certain requirements, such as being at least 18 years old, having a clean criminal record, and completing the necessary training.
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• Training: Florida requires a 40-hour training course that covers security procedures, legal issues, and emergency response. Like California, they’ll also need to pass a background check and submit fingerprints.
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• Firearms: If they plan on carrying a firearm, they’ll need to get a Class "G" Statewide Firearms License. This involves extra training and qualifications.

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Texas

What is a guard card in Texas? It's officially called a Security Officer Registration Card, and the Texas Department of Public Safety handles it.

• Licensing: Texas has a tiered licensing system for security officers, with different levels requiring different amounts of training. Aspiring guards can get a Level 2 or Level 3 license, depending on the type of work they’ll be doing.  
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• Training: At the very least, they’ll need to complete a 6-hour training course for a Level 2 non-commissioned security officer license. Higher levels require significantly more training.
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• Background checks: Just like in California and Florida, you'll need to pass a background check and fingerprinting to obtain your Texas security officer license.

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How to get a guard card

Whether you're an employer looking to hire security personnel or an aspiring security guard, knowing what a guard card is and how to get one is vital. Here’s a simple breakdown of the process:

The basics

As shown above, the specifics vary between states, but here's a general overview of what's involved in getting a guard card:

1. Meeting prerequisites: Typically, applicants must be at least 18 years old, have a clean criminal record (or meet specific criteria if there are past offenses), and be a U.S. citizen or legal resident.
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2. Completing training: Nearly every state mandates some level of training before an individual can become a licensed security guard. This often covers areas like security procedures, legal protocols, emergency response, and effective communication.
   
   Aspiring guards usually need to find a state-approved training provider and complete their program.
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3. Applying: Once the prerequisites are met and the training is completed, an application needs to be submitted to the relevant licensing authority in the state. This could be the state police or a specific licensing board.
   
   Applicants should be prepared to provide documentation like training certificates and IDs.
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4. Background check: A critical part of the process is the background check, which helps ensure that those with criminal histories aren't working in security roles. This might include fingerprinting, a review of the applicant's criminal record, and a credit check.
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5. Licensing fees: There are generally fees associated with getting a guard card, covering the cost of processing the application, conducting the background check, and issuing the license.

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Extra steps

Depending on the state and the type of security work involved, there can be extra steps. For instance, if carrying a firearm is part of the job, further firearms training is usually required. We recommend checking each state’s license issuers for details.

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Training requirements for a guard card

Training is a key part of the process of getting a guard card. After all, security guards have important responsibilities, and proper training helps them do their jobs effectively and safely. Let’s take a closer look:

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Typical training topics

Here are some common topics covered in guard card training programs:

• Legal powers and limitations: Security guards need to understand the legal boundaries of their role. This includes things like the use of force, arrest powers (if any), and when to involve law enforcement.
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• Observation and reporting: A big part of security work is being observant and knowing how to report incidents accurately. Training often covers techniques for patrolling, identifying suspicious activity, and documenting observations.
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• Communication skills: Effective communication is vital for security guards. They need to be able to interact with the public, de-escalate situations, and convey information clearly.
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• Emergency response: Knowing how to respond to emergencies is critical. Training may include first aid, CPR, fire safety, and evacuation procedures.
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• Ethics and professional conduct: Security guards often hold positions of trust. Training emphasizes ethical behavior, maintaining confidentiality, and acting professionally at all times.

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Variations by state

Training requirements can differ from state to state. Some states might have very specific mandated hours, while others might be more flexible. For example, some states might require separate training for those who must carry firearms, like in the states we talked about earlier. 

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Cost of obtaining a guard card

Let's break down the typical costs involved in getting your guard card:

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Typical cost range

You can expect to pay anywhere from $100 to $500 for your guard card training. For instance, in Texas, a Level 2 security officer license might cost around $200-$300, factoring in the training, application fees, and other associated costs. 

Some states might have lower or higher costs, so it's always a good idea to do some research in your specific area.

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Factors affecting fees

Here are a few things that can influence the cost of guard card training:

• State requirements: Some states have more extensive training requirements than others, which can affect the overall cost.
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• Training provider: Different training providers may charge different fees. Some might offer more affordable options, while others might have more bells and whistles that come at a higher price.
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• Extra certifications: If you need more certifications, such as firearms training or pepper spray certification, that will likely add to the overall cost.

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Renewal and maintenance of a guard card

Like a driver's license, guard cards need to be renewed periodically. Let’s look at what the renewal process often looks like:

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Renewal process and frequency

The process typically involves submitting an application and paying a renewal fee. In some cases, candidates must meet updated requirements. The frequency of renewal can vary quite a bit from state to state.

For example, in California and Texas, they’ll need to renew your guard card every two years. As a general rule of thumb, it’s always a good idea to consult the state's licensing authority for their specific renewal guidelines.

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Ongoing training and certification

Many states also require security guards to complete ongoing training or maintain certain certifications to keep their guard cards current. This helps guarantee that guards stay up-to-date on the latest laws, regulations, and best practices in the field.

For instance, in Florida, security guards need to complete 4 hours of continuing education before each renewal period. And in Virginia, you'll need to take an annual recertification course to keep your security guard registration active.

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How Belfry simplifies guard card compliance for security companies

Knowing what a guard card is and the ins-and-outs of getting a card across different states is important. However, for security companies, managing guard card compliance for your team can be a time-consuming task.

That's where Belfry becomes your go-to partner. 

Belfry's is an all-in-one security management platform that simplifies guard card compliance, allowing you to focus on delivering top-notch security services to your clients.

Here's how Belfry helps your security company navigate guard cards:

• Centralized guard card management: Belfry provides a secure, centralized system for storing and managing all your guards' card information, ensuring easy access and reducing administrative overhead.
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• Automated expiration alerts: Ensure guard cards are always up-to-date. Belfry automatically tracks expiration dates and sends timely notifications to both you and the guard, confirming uninterrupted compliance and preventing potential fines.
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• Training and certification tracking: Have a clear overview of your guards' training and certifications. Belfry helps you schedule and track training progress, making sure your team meets all state-specific requirements and stays up-to-date with industry standards.
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• Better officer accountability: Belfry's mobile app empowers your officers to perform their duties effectively. It's easy to use, has reinforced training, and guided NFC-based tours, boosting accountability and compliance during on-site operations. 

Schedule a Free Demo Today.‍