Security guard tracking software helps you stay on top of patrols, shift activity, and incident reports without needing to chase things down manually. One useful feature is GPS tracking, which shows where your guards are and helps you confirm that patrol routes were actually completed. 

Today, we’ll walk through how the software works, which features matter most, and what to consider before picking a system.

In this article, we’ll cover: 

• How it works
• Essential features
• What to consider

Let’s start by discussing how this software works.

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How security guard tracking software works

Security guard patrol software helps supervisors keep up with patrols and shift activity without needing to be on-site. It connects guards in the field with their team using tools like GPS, mobile apps, and automated check-ins. With how helpful these tools can be, it comes as no surprise that some companies may find them as important to have as security guard equipment.

With real-time GPS tracking, you can see where guards are during their shifts and confirm they’re covering the right areas. Many systems also use geofencing, QR codes, or NFC tags to log check-ins at specific points, so there’s a record of completed patrols. 

If something happens, guards can quickly report it through the app using photos, videos, and notes. The mobile app also makes it easier for guards to get their assignments, follow schedules, and stay in touch with supervisors.

6 essential features of a security guard patrol tracking system

There’s no shortage of options when it comes to security guard tracking systems. However, it’s important to look for features that make the job easier and help you keep things running smoothly out in the field. Consider features like:

1. Real-time GPS tracking and geofencing

GPS tracking shows where your guards are during their shift and confirms that they are following their patrol routes to a T. This helps to keep your guards accountable since you can keep a better eye on their work and see whether they’re completing their patrols as expected.

Geofencing adds another layer by setting virtual boundaries, so if a guard steps outside their assigned zone, the system can alert you right away. For example, if a guard leaves a construction site before their shift ends, you’ll know about it immediately.

2. Automated check-ins and patrol verification

One way to make sure that security guards are doing what they’re told is for them to complete check-ins. These check-ins are automatically logged using QR codes, NFC tags, or geofenced locations, so there’s no need to rely on paper reports or guesswork. If a guard is supposed to check a back gate every hour, the system will show you exactly when they did it.

3. Incident reporting and documentation

Software like Belfry makes it easier for guards to keep their team updated on what’s happening in the field. Guards can report issues using their phones and include photos, videos, and notes. These reports are time-stamped and stored in the security guard app, which helps teams with follow-up and record-keeping. 

For example, if a guard spots broken equipment or trespassers, they can document it on the spot, so supervisors can see it right away. That way, they can act accordingly — and quickly.

4. Shift scheduling and guard assignments

Many systems come with built-in scheduling tools that let you assign shifts, set patrol routes, and make updates on the fly. This cuts down on phone calls, paperwork, and confusion, especially when schedules change or someone calls out sick. Features like these also make it possible for you to make sure shifts are covered, minimizing downtime as much as possible.

5. Emergency alerts and SOS features

Some apps offer features that allow a guard to send out emergency alerts if they need to. For example, if a guard runs into trouble, they can press a panic button in the app to send an instant alert. Some systems even include location tracking with the alert, so help can get to them faster. 

These features are especially useful for guards who are working alone or in isolated areas where a fast response could mean the difference between life and death.

6. Cloud-based storage and compliance tools

When you use a security tracking system, your reports, patrol logs, and incident records are stored online and easy to access when needed. This can help you with audits, client reports, or legal situations where you need solid documentation.

Some tools like Belfry can even help you to keep track of your licensing compliance. This allows you to make sure that your guards’ licenses and certifications are valid and up-to-date so you can avoid running into legal issues.

What to consider before investing in security guard tracking software

Before you commit to any tracking software, it’s worth taking a step back to make sure it actually fits your company’s needs. Here are a few things to keep in mind while you’re comparing options:

• Scalability: One thing to consider is how well the system will grow with your business. If you’re planning to add more guards, cover multiple sites, or take on bigger contracts, you’ll want a system that can handle more users and locations without slowing down or getting complicated.
  
  
• Ease of use: The software should be easy for both guards and supervisors to use. If it takes too long to learn or feels confusing, your team probably won’t use it the way it’s meant to be used. Look for a clean layout, clear instructions, and mobile apps that don’t lag or crash.
  
  
• Integration with your current tools: Some systems work better when they can “talk” to other tools you’re already using, like scheduling software, payroll systems, or client portals. If integration matters to you, ask upfront what it can connect with and how easy it is to set up.
  
  
• Data security and compliance: You’re often dealing with guard locations, shift logs, and incident reports, so you need a system that keeps that information safe. Look for features like password protection, user permissions, and cloud storage options that follow basic compliance rules.

How Belfry can help you track your patrols

Security guard tracking software is helpful for keeping tabs on patrols, but there’s more to running a security company than just knowing where your team is. You also need to manage hours and pay on top of making sure each job is actually bringing in money. That’s where Belfry comes in.

Belfry is an all-in-one security management platform that offers an all-encompassing suite of features to simplify your security operations. 

Here’s how Belfry can help you manage your firm:

• Easy scheduling: Minimize scheduling conflicts and avoid unmanned shifts thanks to Belfry’s automated scheduling features that assign shifts based on site requirements, officer certifications, and training.
• Increased officer accountability: Belfry has GPS tracking and NFC-based guided tours to help you make sure your guards are adhering to their post orders. Geofencing alerts help alert you if a guard leaves their designated area.
• Digital incident reporting: Goodbye pen and paper — guards can more easily keep you up-to-date by sending digital incident reports through the Belfry mobile app. They can even attach any evidence if needed.
• Track certifications: Prevent license compliance lapses by inputting your officers’ licenses and certifications. Belfry tracks renewal dates automatically and sends notifications when they’re coming up.
• Simplified payroll: Belfry automates time and attendance tracking to make payroll easier. It also tracks overtime, labor expenses, and timesheets to make financial reporting a breeze.

Want to see how Belfry can help manage your team effectively? Schedule a Free Belfry Demo today.