How To Start a Security Company in New York [6 Steps]

Learn how to start a security company in New York and tap into a growing market. This guide provides a 6-step plan covering the essentials to get started.

Published on
December 18, 2024
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With concerns about crime on the rise, New York State has introduced initiatives that make now an ideal time to start a security company.

A new Retail Security Tax Credit passed in 2024 offers financial incentives to small businesses investing in security measures to protect their employees and merchandise. 

Let's take a closer look at why starting a security company in New York is a smart move in 2024 and beyond.

Key elements of a thriving security company in New York

Starting a security company in New York requires careful planning and a solid understanding of the essential elements. Here's a breakdown to guide you:

Services: Your security specialties

When learning how to start a security company in New York State, it's crucial to determine your areas of focus. Here are some popular options:

  • Personal security: This involves providing close protection for individuals who need an extra layer of safety. Your services might include conducting threat assessments and arranging secure transportation for executives, VIPs, or others facing potential risks.
  • Corporate security: Businesses of all sizes need protection from theft, vandalism, and other threats. Corporate security services can encompass uniformed security officers, access control systems, surveillance technology, and loss prevention strategies. 
  • Event security: From concerts and sporting events to conferences and festivals, large gatherings require specialized security. Event security involves crowd management, access control, emergency response, and ensuring the safety of attendees and staff.

Equipment and tech: Your security toolkit

Here are some essential tools to invest in:

  • Surveillance systems: CCTV cameras, video analytics, and remote monitoring systems act as your eyes on the ground, allowing you to observe and record activity, gather evidence, and respond to incidents in real time.
  • Communication tools: Effective communication is crucial in security situations. Equip your team with reliable two-way radios, mobile phones, and dispatch systems to ensure seamless coordination and rapid response.
  • Access control systems: Control who enters sensitive areas with keycard readers, biometric scanners, and security gates. These systems enhance security and prevent unauthorized access to restricted areas.

Pro tip: Security guard management platforms like Belfry can help you simplify scheduling, track officer activity, and generate detailed reports, improving accountability.

Personnel: Your security squad

A strong team is the backbone of any successful security company. Here are the key roles you'll need to fill:

  • Licensed security officers: These are your front-line professionals, trained to deter crime, observe and report, and respond effectively to emergencies. Remember that in New York State, all security officers must be licensed.
  • Administrative staff: Behind the scenes, your administrative staff handles essential tasks like scheduling, client communication, billing, and ensuring smooth day-to-day operations.
  • Management team: Experienced managers provide leadership, ensure compliance with New York State regulations, and guide the company's overall strategy and growth.

By carefully considering these core components and assembling the right team and technology, you'll be well on your way to building a successful and reputable security company in New York State. 

A 6-step guide explaining how to start a security company in New York

Our guide on how to start a security company in New York starts with a plan:

Step 1: Assemble a business plan

Every successful business starts with a solid plan, and learning how to start a security guard company in New York is no different. A complete business plan acts as your roadmap, guiding your decisions and helping you stay focused on your goals. Here’s what to include in it:

  • Executive summary: A concise overview of your company's mission, services, target market, and financial projections.
  • Company description: Detailed information about your company's structure, ownership, management team, and legal standing.
  • Services offered: Clearly outline the types of security services you'll provide (e.g., personal security, corporate security, event security), highlighting any specializations or unique offerings.
  • Market analysis: Research your target market, identifying potential clients, competitors, and industry trends.
  • Marketing and sales strategy: Define how you'll attract and retain clients, including pricing strategies, advertising methods, and customer relationship management.
  • Operations plan: Detail your day-to-day operational procedures, including hiring and training processes, equipment and technology needs, and quality control measures.
  • Financial projections: Provide realistic financial forecasts, including projected income statements, cash flow statements, and balance sheets.  

How Belfry helps

Belfry is an all-in-one security management platform. Belfry's comprehensive reporting and planning features can be invaluable in this stage. 

You can use Belfry to generate detailed financial reports, track key performance indicators, and develop accurate financial projections. Our platform also assists with goal setting and progress tracking, helping you stay on top of your business objectives.

Step 2: Secure financing

This is a crucial step in understanding how to start a private security company in New York, as adequate capital is essential for covering startup costs and initial operating expenses. Explore these financing options:

  • Personal savings: Investing your savings is a great way to demonstrate commitment and reduce reliance on external funding.
  • Small business loans: Traditional bank loans or loans backed by the Small Business Administration (SBA) can provide the necessary capital to get started.
  • Grants: Research grant opportunities are available through organizations like the Empire State Development (ESD), which supports business growth in New York.

Startup costs

Before seeking funding, it's crucial to have a clear understanding of your startup costs. This includes expenses such as:

  • Licensing fees: Obtaining the necessary licenses and permits to operate a security company in New York will involve certain fees.
  • Equipment costs: Factor in the cost of essential equipment like surveillance systems, communication devices, uniforms, and any specialized tools you might need.
  • Insurance: Secure the required liability insurance and any other necessary coverage to protect your business.
  • Marketing and advertising: Allocate a budget for marketing and advertising efforts to attract clients and build your brand.
  • Office space and utilities: Consider the costs associated with renting office space and paying for utilities if you plan to have a physical office location.

For a more detailed breakdown of startup costs, check out our comprehensive article on the subject. 

Step 3: Get the necessary licenses and certifications

Operating a security company in New York requires obtaining the correct licenses and certifications to ensure you're compliant with state regulations. This step is crucial, and here’s what you’ll need:

Acquiring your security company license

Here's a simplified guide to obtaining the necessary license:

  1. Meet the requirements: Make sure you meet the eligibility criteria, which include being at least 25 years old, a principal in the business entity, and having the required experience or equivalent qualifications.
  2. Pass the exam: Complete the Watch, Guard, or Patrol examination within two years of your application date.
  3. Complete fingerprinting: Undergo the required fingerprinting process for background checks.
  4. Obtain a surety bond: Secure a $10,000 surety bond as a guarantee of your company's financial responsibility.
  5. Provide proof of insurance: Security companies must have liability insurance with adequate coverage to operate legally and meet regulatory requirements.
  6. Submit your application: Complete the application form accurately and submit it along with all required documentation and fees to the New York State Department of State Division of Licensing Services.

Staff training and certifications

In addition to your company license, confirm your staff meets the necessary training and certification requirements. This includes:

  • Security officer training: All security officers must complete mandatory state-approved training courses covering topics like legal powers and limitations, emergency response, and communication skills.
  • Firearm training: If your security officers will be carrying firearms, they must obtain the proper firearm permits and undergo rigorous firearm training and qualification.
  • First aid and CPR certification: It's highly recommended that security officers have current first aid and CPR certifications to handle medical emergencies effectively.

How Belfry helps

Belfry simplifies the process of keeping track of employee certifications and license renewals with its comprehensive management features. You can easily store and track employee information, including license expiration dates and certification records.

Step 4: Buy equipment and hire staff

With your licenses and certifications in hand, it's time to equip your team and hire the personnel who will bring your security company to life. Let’s start by discussing essential equipment:

  • Vehicles: If your services require transportation, such as mobile patrols or rapid response, reliable vehicles are a must. Choose vehicles that suit your needs and budget, from patrol cars to unmarked vehicles for discreet operations.
  • Uniforms: Professional uniforms not only create a sense of authority but also reinforce your brand identity. 
  • Communication devices: Seamless communication is vital for effective security operations. Equip your team with reliable two-way radios or mobile devices to ensure they stay connected and informed.

Hiring and training security personnel

Building a skilled and reliable security team is paramount to your company's success. Follow these steps to hire and train effectively:

  • Recruitment: Use various channels to attract qualified candidates, such as online job boards, partnerships with training institutions, and networking within the security industry.
  • Screening: Thoroughly vet applicants to make sure they meet New York's requirements for security personnel. This includes conducting background checks, verifying licenses and certifications, and assessing their professionalism and aptitude through interviews.
  • Training: Invest in comprehensive training programs that cover essential areas like legal compliance, emergency response protocols, communication skills, and any specialized skills relevant to your services, such as defensive tactics or firearms training. 

Step 5: Set up your office and build an online presence

A strong online presence is crucial for credibility and client engagement, often more so than a physical office. This step focuses on creating a professional image and reaching your target audience effectively. Let’s start by talking about the office space:

  • Physical office vs. virtual office: Think about whether a physical office is necessary for your business model. If you primarily offer on-site security services, a virtual office might be enough. However, having a physical location can boost credibility and provide a professional space for client meetings and team gatherings.

Online presence

Here’s what you’ll need to consider when thinking about your online presence: 

  • Website: A professional website is essential for showcasing your services, expertise, and client testimonials. Make sure it's user-friendly, visually appealing, and optimized for search engines.
  • Online marketing: Develop a comprehensive online marketing strategy to attract clients and build brand awareness. This can include optimizing your website for search engines (SEO), engaging with potential clients on social media platforms, and utilizing online advertising to reach a wider audience.
  • Local networking: Don't underestimate the power of local networking. Attend industry events, join local business organizations, and connect with potential clients in your community to build relationships and generate referrals.

How Belfry helps

Belfry's built-in CRM tools help you manage operations, track client interactions, and nurture client relationships. 

You can use Belfry to store client information, schedule appointments, manage contracts, and track communication history, ensuring smooth and efficient client management.

Step 6: Ensure compliance with New York laws

This last step focuses on confirming you're fully compliant with all relevant New York laws and regulations. Let’s look at the specifics:

Insurance and bonding

  • Insurance: Secure the necessary insurance policies to protect your business and your clients. This typically includes general liability insurance, professional liability insurance, and workers' compensation insurance. 
  • Bonding: Obtain a surety bond, which acts as a financial guarantee that your company will fulfill its contractual obligations. In New York, you'll need a $10,000 surety bond to operate a security company. 

Business registration and taxes

Compliance with state and local laws

Familiarize yourself with and adhere to all relevant state and local laws governing security companies in New York. This includes:

  • New York General Business Law Article 7: This law outlines the licensing and regulatory requirements for private security businesses in New York.
  • New York State Labor Laws: Comply with labor laws related to wages, working hours, and employee rights.
  • Local ordinances: Check for any specific regulations or licensing requirements in the city or county where you operate.

How Belfry helps

Belfry simplifies compliance with its complete suite of tools. From managing payroll taxes and ACA compliance to tracking employee certifications and license renewals, Belfry helps you stay ahead of deadlines and avoid potential penalties. 

Belfry: Your partner in building a successful security company in New York

You've learned the basics of how to start a security company in New York. Now, it's time to equip your business with the tools that streamline operations, strengthen client relationships, and fuel growth.

That's where Belfry steps in. 

Belfry is an all-in-one security management platform designed to simplify the complexities of running a security company. From scheduling and dispatching to client communication and compliance, Belfry provides the features you need to thrive in the New York security industry.

Here's how Belfry can empower your security business:

  • Client relationship management: Go beyond basic client communication with Belfry's integrated CRM. Store client information, track interactions, schedule meetings, and manage contracts all within a single platform.
  • Real-time operations management: Gain complete visibility into your operations with Belfry's real-time tracking and monitoring features. Monitor officer activity, track patrols, and get instant alerts for incidents or deviations, allowing for rapid response.  
  • Workforce management made easy: Simplify all aspects of workforce management. Belfry's automated tools help you with schedules, manage payroll, and ensure compliance with New York labor laws and licensing requirements.  
  • Boosting efficiency and accountability: Eliminate manual processes and reduce paperwork with Belfry's automation features. Streamline billing, invoicing, reporting, and other administrative tasks.
  • Data-driven insights: Gain valuable insights into your operations with Belfry's reporting and analytics tools. Track key performance indicators, find areas for improvement, and make data-driven decisions to optimize your services and gain a competitive advantage.  

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